Industry Solution
Event Management Software for
Indian Event Companies & Agencies
From brief to billing — manage event planning, vendors, budgets, attendees, ticketing, and client invoicing in one custom-built platform.
Sound familiar?
These are the problems we hear from event management companies every week.
Event planning managed across multiple spreadsheets and WhatsApp groups — items fall through the cracks
Vendor quotations collected in email — comparison and approval done informally
Budget vs. actual tracked manually — cost overruns discovered after the event, not before
Attendee registrations managed in a Google Form — check-in on event day is chaotic
Client approvals on venue, décor, and F&B done over WhatsApp — no formal sign-off trail
Post-event invoicing delayed because vendor bills come in weeks after the event
What we build for event companies
Every module connects — vendor POs link to budgets, attendee registrations feed check-in, and all costs flow into client billing automatically.
Event Planning & Runsheet
Create event projects with tasks, owners, and deadlines. Build runsheets with minute-by-minute schedules for event day.
Vendor Management
Vendor directory with category tags. Collect and compare quotations, issue POs, and track delivery confirmation.
Budget Tracking
Set event budgets by category. Record actuals against each line item and get alerts when approaching limits.
Attendee & Guest Management
Online registration forms, invite tracking, RSVP management, and digital check-in with QR codes on event day.
Ticketing
Sell tickets online with different tiers, early-bird pricing, and promo codes. Track revenue and attendee counts in real time.
Client Approval Workflow
Share proposals, mood boards, and quotations with clients for formal digital approval — full sign-off trail.
Vendor Payment Tracking
Track advances and final payments to vendors. Match payments against POs and manage post-event reconciliation.
Client Billing
Generate client invoices from approved quotations. Track advance and final payments with GST compliance.
Frequently Asked Questions
Can the system manage multiple events running simultaneously?
Yes. Each event is managed as a separate entity with its own budget, vendor list, timeline, and team — while management gets a consolidated view across all active events.
How does vendor management and payment tracking work?
Vendor quotations, POs, advance payments, and final settlements are tracked per event and per vendor — with a real-time budget vs. actual view for each event.
Can attendees register and receive tickets through the system?
Yes. We build attendee registration, QR-code-based ticket generation, and on-site check-in scanning — with real-time attendance counts.
Can clients approve proposals and track event progress through a portal?
Yes. A client-facing portal with proposal sharing, approval workflows, and milestone updates keeps clients informed without constant calls or emails.
Can the system generate post-event reports with cost breakdowns?
Yes. Post-event reports with actual vs. budgeted costs, vendor payment status, and attendee analytics are generated automatically at event close.
Built for event teams. Keeps every event on budget.
Tell us about your event types and team size — we'll design a system that replaces your spreadsheets and WhatsApp groups with one platform.
Book a Free Consultation